Privacy Policy
Effective Date: June 15, 2025
Last Updated: June 15, 2025
Important: This privacy policy explains how Mindskribe collects, uses, and protects your personal information, including your use of device camera functionality.
1. Introduction
Welcome to Mindskribe ("we," "our," or "us"). We are committed to protecting your privacy and ensuring transparency about how we handle your personal information. This privacy policy describes our practices regarding the collection, use, and disclosure of information when you use our mobile application and services.
2. Information We Collect
2.1 Personal Information
We may collect the following types of personal information:
- Account Information: Email address, username, and profile information
- User-Generated Content: Notes, thoughts, and text content you create within the app
- Profile Pictures: Images you choose to upload as your profile picture
- Device Information: Device type, operating system, and app version
- Usage Data: How you interact with our app and services
2.2 Camera Permission and Image Data
Camera Usage: Our app requests camera permission for the following specific purposes:
- Profile Picture Capture: To allow you to take a photo for your profile picture directly within the app
- Document Scanning: To capture images of documents or notes for digitization (future feature)
What We Collect:
- Images you capture using the camera feature within our app
- Images you select from your device's photo gallery when uploading profile pictures
- Image metadata (such as dimensions and file size) for processing purposes
What We Do NOT Collect:
- We do not access your camera without your explicit permission
- We do not automatically capture or record images in the background
- We do not access your photo gallery without your permission
- We do not collect location data from images (EXIF data is stripped)
3. How We Use Your Information
3.1 General Use
We use your information to:
- Provide and maintain our services
- Personalize your experience within the app
- Process and store your notes and thoughts
- Communicate with you about our services
- Improve our app and develop new features
- Ensure security and prevent fraud
3.2 Camera and Image Data Use
Images captured or uploaded through our app are used exclusively for:
- Profile Pictures: Displaying your chosen profile image within the app
- Personal Use: Storing images you've captured for your own reference and note-taking
- Image Processing: Optimizing image quality and size for better app performance
Important: We do not use your images for facial recognition, biometric identification, advertising purposes, or share them with third parties without your explicit consent.
4. How We Store and Protect Your Data
4.1 Data Storage
- Cloud Storage: Your data is securely stored on Google Cloud Platform with enterprise-grade security
- Encryption: All data is encrypted both in transit and at rest
- Access Controls: Only you can access your personal notes and images
- Backup: Your data is regularly backed up to prevent loss
4.2 Image Storage Specifics
- Profile pictures are stored securely in our cloud storage system
- Images are optimized and resized to reduce storage requirements
- Original EXIF data (including location information) is automatically removed
- Access to your images is restricted to your account only
5. Data Sharing and Disclosure
5.1 We Do Not Sell Your Data
We do not sell, rent, or trade your personal information, including images, to third parties for commercial purposes.
5.2 Limited Sharing
We may share your information only in the following circumstances:
- With Your Consent: When you explicitly agree to share specific information
- Service Providers: With trusted third-party services that help us operate our app (all bound by strict confidentiality agreements)
- Legal Requirements: When required by law, court order, or to protect our rights and safety
- Business Transfers: In the event of a merger or acquisition (with advance notice to users)
6. Your Rights and Choices
6.1 Camera Permissions
- Permission Control: You can grant or deny camera access at any time through your device settings
- Alternative Upload: You can upload images from your gallery instead of using the camera
- No Requirement: Using camera features is entirely optional for app functionality
6.2 Data Control
- Access: You can view all your stored data within the app
- Edit: You can modify or update your information at any time
- Delete: You can delete specific images, notes, or your entire account
- Export: You can request a copy of your data in a portable format
7. Data Retention
We retain your information for as long as necessary to provide our services and as follows:
- Account Data: Until you delete your account
- Images: Until you delete them or close your account
- Usage Data: Up to 2 years for analytics and improvement purposes
- Legal Compliance: As required by applicable laws
8. Children's Privacy
Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and that your data receives adequate protection.
10. Updates to This Privacy Policy
We may update this privacy policy from time to time. We will notify you of any changes by:
- Posting the new privacy policy on this page
- Updating the "Last Updated" date
- Sending you a notification through the app for material changes
11. Contact Us
12. Legal Basis for Processing (GDPR)
If you are in the European Economic Area (EEA), our legal basis for processing your personal information includes:
- Consent: For camera access and image processing
- Contract: To provide our services to you
- Legitimate Interest: To improve our services and prevent fraud
- Legal Obligation: To comply with applicable laws
Your Rights Under GDPR: You have the right to access, rectify, erase, restrict processing, data portability, and object to processing of your personal data. You also have the right to withdraw consent at any time.
This privacy policy is designed to be transparent and comprehensive. We are committed to protecting your privacy and ensuring you have control over your personal information.